How to Use an Inventory System Online to Manage Your Products with Smpl Sale
How to Use an Inventory System Online to Manage Your Products with Smpl Sale
Blog Article
Managing inventory manually can feel overwhelming—especially when you're juggling sales across different channels, trying to avoid stockouts, and keeping customers happy. That’s where an online inventory system like Smpl Sale comes in. With real-time tracking, smart automation, and easy-to-use tools, Smpl Sale helps business owners take control of their product inventory from anywhere, at any time.
What Is an Online Inventory System?
An online inventory system is a cloud-based tool that allows you to track, manage, and organize your stock through the internet. Unlike traditional spreadsheets or on-premise software, a cloud-based solution like Smpl Sale keeps your data secure, accessible, and always up to date.
With Smpl Sale, you can:
Add and manage products from one central dashboard
Track inventory levels in real time
Monitor sales and returns
Get low-stock alerts and restock reminders
Access reports and analytics to make better business decisions
Let’s explore how to use Smpl Sale to streamline and simplify your inventory management process.
Step 1: Set Up Your Smpl Sale Account
To get started, visit smplsale and create an account. During the sign-up process, you'll be asked to:
Choose your business type (retail, wholesale, eCommerce, etc.)
Enter store details (name, location, hours of operation)
Select your preferred plan (a free trial may be available)
Once you're logged into your dashboard, you’ll see options to add products, track inventory, manage sales, and more.
Step 2: Add Your Products
Adding your products into Smpl Sale is your first big step toward an organized inventory. You can either:
Add products manually, one by one
Import products in bulk using a CSV file
When adding products manually:
Go to the Products section and click Add Product. Fill in:
Product Name and Description
SKU (Stock Keeping Unit)
Price (retail, wholesale, etc.)
Quantity in stock
Product Category (e.g., clothing, electronics)
Supplier or vendor info
Product variants (size, color, etc.)
Bulk Import:
To save time, you can upload a CSV file containing your product list. Smpl Sale will guide you through mapping the fields correctly (e.g., product name, price, quantity).
Step 3: Organize with Categories and Variants
Once your products are added, it’s helpful to group them using categories, tags, and variants.
Categories: Group products by type (e.g., Women’s Apparel, Kitchenware)
Tags: Use for marketing or tracking (e.g., Summer Collection, On Sale)
Variants: Manage different versions of the same item (e.g., T-shirt in Small, Medium, Large)
These features make your inventory easier to navigate, especially when searching, filtering, or creating reports.
Step 4: Track Inventory in Real Time
Smpl Sale automatically adjusts your inventory when sales occur, whether through your online store, POS, or marketplace.
For example:
A customer buys a product → stock level updates automatically
A product is returned → stock is adjusted accordingly
You receive a shipment → update stock with a purchase order or manual entry
You can view current inventory levels anytime from your dashboard, helping you avoid overselling or running out of key products.
Step 5: Set Reorder Points and Stock Alerts
To ensure you never run out of best-selling items, set up reorder points in Smpl Sale. These are minimum stock thresholds that trigger an alert when a product needs restocking.
To set alerts:
Go to the product settings
Enter a minimum stock level
Turn on low-stock notifications
This automated system keeps you proactive—no more missed sales due to out-of-stock products.
Step 6: Manage Purchase Orders
Reordering stock is easy with Smpl Sale’s built-in purchase order system. Here’s how:
Go to Purchasing → New Purchase Order
Select your supplier and the items to reorder
Enter quantities and expected delivery date
Mark the order as “Received” once the stock arrives
Your inventory will update automatically when you confirm the receipt of goods. It’s efficient, accurate, and ensures seamless inventory replenishment.
Step 7: Monitor Stock Across Sales Channels
Selling on more than one platform? Smpl Sale integrates with popular eCommerce platforms and POS systems, allowing you to sync inventory across all your sales channels in real time.
Supported integrations may include:
Shopify
WooCommerce
Amazon and eBay
Square or other POS platforms
This means that no matter where a sale happens—your website, your store, or a third-party marketplace—your inventory stays accurate and updated.
Step 8: Use Inventory Reports to Drive Smart Decisions
Smpl Sale comes with powerful reporting tools that help you analyze your inventory performance. Key reports include:
Inventory Valuation Report: Understand the total value of your current stock
Stock Summary Report: Get a quick view of all product quantities
Sales by Product: See what’s selling and what’s not
Low Stock Report: Quickly identify items that need replenishment
Slow-Moving Inventory: Spot products that aren’t moving and plan promotions or markdowns
These reports give you the insights you need to make better decisions about purchasing, pricing, and promotions.
Step 9: Conduct Regular Stock Audits
Even with an online system, occasional physical inventory checks (stock audits) are important to maintain accuracy. With Smpl Sale, you can:
Conduct full inventory counts or cycle counts
Scan barcodes for faster counting
Log discrepancies and update stock on the spot
Generate adjustment reports for review
Scheduling regular audits (monthly, quarterly) helps you stay on top of shrinkage, errors, or theft.
Step 10: Scale and Automate
As your business grows, Smpl Sale helps you scale without the growing pains.
You can:
Set user roles and permissions for team members
Automate reorder workflows
Connect accounting software (e.g., copyright, Xero)
Expand to multiple locations with multi-store inventory management
Access your dashboard from anywhere—mobile, tablet, or desktop
The system is designed to grow with your business, offering all the tools you need from startup to scale-up.
Final Thoughts
Managing inventory doesn't have to be a headache. With an online inventory system like Smpl Sale, you get real-time visibility, automated stock control, smart alerts, and powerful insights—all in one easy-to-use platform.
From adding products and setting reorder points to generating reports and syncing sales channels, Smpl Sale makes product management simple, scalable, and stress-free.
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